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    Textbook Rental


    Frequently Asked Questions

    (To Official Textbook Rental Webpage)


    Textbook Return
    -
    Fall semester books are due back by
    December 21st.
    -
    All students must have a student ID!

    Using Textbook Rental

    How does the Textbook Rental work?
    How do I check books out?
    Who can use the Textbook Rental?
    Why can't graduate students use the Textbook Rental?
    What will I need to bring when I pick up my books?
    How do I know what I can rent and what I have to purchase?
    Can a friend check out or return books for me if I am unable?

    Renting Books

    How much will I have to pay?
    Will all of my books come from the Textbook Rental?
    Can I check out books for classes I'm not enrolled in?
    Can I buy any of my rental books if I want to keep them?
    What if I want to rent a book that is only in the bookstore?

    Returning Books

    How and When do I return My Textbooks?
    What happens if I don't get my books back by the due date?
    What do I do if I lose a book?
    What if I have an incomplete for a course and still need the book past the due date?




    How does the Textbook Rental work?

    Instructors are sent forms each semester to let us know what books they will be using. We order the books, put them on the shelf alphabetically by department, then order them numerically from lower to higher course numbers within that department area. The books are tagged according to the information we have received from the instructors. Students should bring in their class schedules, which must include the department, course, and section numbers in order to be useful. This can be printed off from WINS. The information on the class schedule can then be matched up to the information on the shelf tag. If one book is required, the shelf tag will indicate "1 of 1." If the tag indicates "1 of 2" or "1 of 3," this means that you need more than one book, according to the number on the card. These are normally nearby.

    Once you find the books that you need, you will proceed to the checkout stations in the front area of the rental. You will need your student ID. A worker will scan the barcode on your ID, then they will scan the barcodes on the books, "attaching" them to your ID. You will need to return the exact book that you have checked out or the book will not be removed from your record; other copies will not be accepted in its place. It is therefore highly recommended that you keep track of your books and take care of them. If you think you may have gotten your book mixed up with someone else's, you may call the Textbook Rental and they will be able to tell you if that copy is checked out to you.

    How Do I check books out?

    - Textbooks for the next semester become available for rental shortly after the close of the previous semester.

    - When Students arrive at Textbook Rental we ask that they please leave any backpacks and large handbags outside of the Rental Area. We have provided storage units for personal belongings. However, Rental is not responsible for lost or stolen items.

    - The student is responsible for finding and retrieving their own books. Students should bring in their class schedules, which must include the department, course, and section numbers in order to be useful. This can be printed off from WINS.

    - Rental orders the on the shelf alphabetically by department, then order them numerically from lower to higher course numbers within that department area. The books are tagged according to the information we have received from the instructors.

    - The information on the class schedule can then be matched up to the information on the shelf tag. If one book is required, the shelf tag will indicate "1 of 1." If the tag indicates "1 of 2" or "1 of 3," this means that you need more than one book, according to the number on the card. These are normally nearby.

    - Once you find the books that you need, you will proceed to the checkout stations in the front area of the rental. You will need your student ID. A worker will scan the barcode on your ID, and then they will scan the barcodes on the books, "attaching" them to your ID.

    - Students will be given a receipt for their books. We recommend students hang on to that receipt as it lists the due date and other important information about the specific books they checked out.

    Who can use the Textbook Rental?

    All undergraduate students or special students who pay undergraduate fees may use the textbook rental.

    Why can't graduate students use the Textbook Rental?

    Graduate students do not pay the textbook rental usage fee in their tuition that undergrads do. Also, most of the books used by grads are different than those of undergrads. Undergrads may not check out books for graduate students and if they do so will be charged for the books without the possibility of return or refund.

    What will I need to bring when I pick up my books?

    You will need to have a class schedule that includes your course number - i.e. BIOLOGY 120 - and your section number. The 4 digit numbers you use to register are not used by Textbook Rental, so you will need to know your section number in order to find the specific class. This is important as there will often be multple versions of a class with different book requirements.

    Also, you must have your student ID every time that you check a book in or out. We will not type in your number in lieu of scanning your ID, and you will be refused service if you do not have your ID with you. If your ID is worn out and no longer scannable, we will ask you to get a replacement from the Hawk Card Office before we allow you service.

    How do I know what I can rent and what I have to purchase?

    The best way to answer this question would be to go to class and get a syllabus. Otherwise, the shelf tags in both the bookstore and rental will explain what and how many books are needed for the specific class. It is always better to start in the rental and then come upstairs to find out if there are any further books to purchase. We have friendly trained staff to help you out so don't hesitate to ask them about any questions you may have.

    Can a friend check out or return books for me if I am unable?

    Yes, you can have a friend do so provided that they have your student ID . We will not type in any numbers for this purpose. You may want to call to make arrangements with the rental personnel ahead of time.

    How much will I have to pay?

    A textbook rental fee of $62.40 per semester is charged for this service. However, this fee is included in your tuition - you do not pay anything when you come to the textbook rental.

    Will all of my books come from the Textbook Rental?

    No, not all books come from the textbook rental. Often, instructors will ask you to get lab manuals, novels, or other supplemental books and materials that you will need to purchase in the University Bookstore (ground floor). You should always start in the textbook rental, though, as we nearly always carry the main texts for your courses.

    Can I check out books for classes I'm not enrolled in?

    Yes. This may be done after the sixth week of the semester if desired. Prior to that, we do not allow students to check out "extra" books as we have to be sure that all students who are enrolled have been covered first.

    Can I buy any of my rental books if I want to keep them?

    Yes, you can buy any of the books except those that are considered out of print since we can not replenish our supply of those books. If you wish to do so, be sure to watch for discount sales each semester. Usually these take place from the fifth week of the semester all the way up to the first break of the semester (Thanksgiving during the fall semester and Spring Break during the spring semester). Then we can give you a discount of 10-30% depending upon how long we have had the book in the rental.

    What if I want to rent a book that is only in the bookstore?

    Sorry, it's not an option.

    How and When do I return My Textbooks?

    The due date for rented textbooks is always the last official day of the semester, the day that instructors are required to have their grades in for the semester. We have extended hours during exam week and are always open the Saturday of commencement as a convenience to our customers. See the insert at the top of the page for specific dates.

    - The process for returning Textbooks is basically the reverse of the Checkout process.

    - When Students arrive at Textbook Rental we ask that they please leave any backpacks and large handbags outside of the Rental Area. We have provided storage units for personal belongings. However, Rental is not responsible for lost or stolen items.

    - Once a student enters Rental with books needing to be returned they should proceed to the checkout stations in the front area of the rental. A worker will scan the barcodes scan the barcodes on the books, "detaching" them from the student’s ID.

    - Students need to return the exact book that you have checked out or the book will not be removed from your record; other copies will not be accepted in its place. It is therefore highly recommended that you keep track of your books and take care of them. If you think you may have gotten your book mixed up with someone else's, you may call the Textbook Rental and they will be able to tell you if that copy is checked out to you.

    - Students are then required to reshelf their own textbooks in a neat and orderly manner. Refusal to reshelf your own books or misplacing them inside of rental will result in a $5 fine per book.

    - There are also fines for late and damaged books. Late fines dramatically increase depending on the amount of books and after a brief period of time the entire cost of the book is billed to your student account. (This is nonrefundable.) Fines for damaged books vary depending on the damage sustained and could be as much as the full cost of replacing the book.

    What happens if I don't get my books back by the due date?

    A hold will be put on your account in the textbook rental. An overdue notice will be generated and sent out to you at the permanent home address you have listed in WINS. Books returned after the due date incur late fines of $20 for the first late book and $2.50 for each additional book out, plus a $15 processing fee if you choose to have this charge billed to your student account. After two weeks, if the books are not returned, the fees will automatically be billed to your student account. Books not returned after 30 calendar days from the due date will have their full costs billed to your student account with no return privileges.

    What do I do if I lose a book?

    We usually encourage you to wait until the semester is over to see if the book gets returned from one of the lost and found areas, by another student or by the library. If you know you lost your book in a place where it is most likely not to be found again - such as on a plane, in another state, or if it got stolen from your car or bag - then you will need to pay the replacement price for the book. We encourage you to keep close track of your books.

    What if I have an incomplete for a course and still need the book past the due date?

    We do understand that occasionally students have extenuating circumstances that prevent them from completing course work or exams before the semester due date for their books. We try to be sensitive to these situations and only ask the student notify us prior to the due date. Work with us and we will be more than happy to work with you! Students with legitimate incompletes are allowed to keep their rented book for as long as one complete semester past the original due date. For example, if you have an incomplete for a course you took in the fall, you will have until the end of the following spring semester to return your books without penalty. However, books kept beyond this allotted time will be considered late and the process will proceed as it would for any other semester. It is your responsibility to contact us about your incomplete before the books are due.


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